School Finance
Reimagined with AI
Stop chasing fees. Stop drowning in paperwork. ZivoFees automates every aspect of school finance — from invoicing to parent payments — so you can focus on education.
Good morning,
Harare High School
Collected
$48,200
↑ 12% this term
Outstanding
$8,350
47 students
Students
1,247
Active enrolled
15 high-risk students predicted to miss payment. Send reminders now to recover $3,200 early.
Recent Payments
Chido Moyo
Form 3A • $450
2m ago
Tafara Ncube
Form 5B • $380
8m ago
Rudo Dube
Form 1C • $520
23m ago
Collection Rate
94.8%
AI Powered
Live
Schools Onboarded
Reduction in Arrears
Avg Collection Rate
Parent Portal Access
Everything Ready the Moment You Register
We auto-create your fee categories, expense categories, academic year and terms — so you can start invoicing on Day 1.
8 Fee Categories
Tuition, Development Levy, Exams, Sports & more
10 Expense Categories
Salaries, Utilities, Maintenance & more
Academic Year
Current year created with Term 1, 2 & 3
Grade Levels
ECD to Form 6 — based on your school type
One Platform.
Every Finance Need.
From the moment a student enrols to the final payment of the year — ZivoFees handles every financial touchpoint.
Smart Invoicing
Auto-generate invoices from fee templates for entire classes or individual students in seconds. Bulk generate for new terms instantly.
- Fee templates per class & level
- Bulk invoice generation
- Custom charge rules
- Invoice status tracking
Payment Recording
Record cash, EcoCash, OneMoney, RTGS and bank payments. Automatic receipt generation and invoice reconciliation.
- Multi-currency (USD & ZWL)
- EcoCash & OneMoney via Paynow
- Auto receipt generation
- Unapplied credit tracking
AI-Powered Insights
Our AI analyses payment patterns, predicts late payers, and recommends the best time to send reminders to maximise collection.
- Overdue risk scoring
- Cash flow forecasting
- Payment trend analysis
- Weekly action plans
Parent Self-Service Portal
Parents login 24/7 to view invoices, outstanding balances, payment history and submit payments — no more phone calls.
- Real-time balance view
- Download statements & receipts
- Online payment submission
- Link multiple children
Finance Dashboard
Live financial overview with collection rates, outstanding balances, invoice summaries and payment breakdowns by method.
- Live collection metrics
- Outstanding balance reports
- Payment method breakdown
- Invoice status summary
Automated Notifications
Automatic email notifications keep everyone informed — invoice issued, payment confirmed, receipt ready, link approved.
- Invoice issuance emails
- Payment confirmation & receipts
- Parent link approval emails
- WhatsApp-ready messaging
Up & Running in Minutes
No complex setup. No IT team required. Register and your data is ready to go.
Register Your School
Fill in your school details and submit. Your fee categories, expense categories, academic year and grade levels are auto-created instantly.
Add Students & Parents
Import students or add them manually. Parents register and securely link to their children through the portal.
Generate Invoices
Create fee templates per class, then bulk-generate invoices for an entire term with one click. Parents get email notifications automatically.
Collect Fees Effortlessly
Parents pay online via EcoCash, Visa or RTGS. You get real-time updates, AI insights, and automated receipts — zero manual chasing.
No credit card • No contracts • Cancel anytime
Your AI Finance
Assistant Never Sleeps
While you're teaching, our AI is analysing 100+ payment signals across your school to spot problems before they become crises.
Overdue Risk Detection
AI scores each student's payment risk and flags high-risk accounts weeks in advance.
Cash Flow Forecasting
See projected collections for the next 30/60/90 days based on historical patterns.
Smart Reminder Timing
AI recommends the optimal time to send payment reminders per parent.
Actionable Recommendations
Get weekly AI-generated action plans to maximise your collection rate.
Welcome back
Mrs. Chido Moyo
My Children
Takudzwa Moyo
Form 3A
Rufaro Moyo
ECD B
Quick Actions
Give Parents the
Power to Self-Serve
No more parents coming to the office to ask about balances. No more WhatsApp groups for receipts. Parents get everything online, 24/7.
View real-time balances and outstanding invoices for all children
Download official receipts and term statements as PDF
Pay fees online via EcoCash, OneMoney, Visa or Mastercard
Securely link multiple children to one parent account
Receive instant email notifications for new invoices and receipts
Full payment history with proof of every transaction
Trusted by Zimbabwe's Schools
Real feedback from school administrators who switched to ZivoFees.
"Before ZivoFees, we had staff manually reconciling fees every Friday. Now it's all automatic. Our collection rate went from 71% to 93% in one term. I wish we had this years ago."
Mrs. Tendai Moyo
Head of Administration
Rujeko High School, Masvingo
"Parents kept asking for their balances via WhatsApp at all hours. Now they just log into the portal themselves. Our finance office spends 60% less time on parent queries."
Mr. Blessing Ncube
School Bursar
Luveve Primary, Bulawayo
"The AI insights are something else. It flagged 23 students as high-risk before term 2 — we sent targeted reminders and recovered $6,800 that would have been written off. Absolutely brilliant."
Ms. Rutendo Chikwanda
Finance Director
St. Faith College, Harare
Built for Every User
Three distinct portals — each giving the right person exactly the right tools.
School Admin
Full ControlComplete oversight of every financial process in your school.
- Manage academic years, terms & classes
- Configure fee templates & charge rules
- Generate & manage invoices
- View AI insights & reports
- Manage team members
- Configure payment gateway
Finance Office
Day-to-Day FinanceRecord payments, manage invoices and handle daily transactions.
- Record cash & digital payments
- Issue & manage student invoices
- Generate payment receipts
- View outstanding balances
- Run financial reports
- View student billing profiles
Parent
24/7 Self-ServiceTransparent visibility and online payments — available anytime.
- View invoices and balances
- Download receipts & statements
- Make online payments
- Link multiple children
- Receive email notifications
- Submit payment proofs
Designed Around
Zimbabwe's Reality
We didn't adapt a foreign platform. We built this from scratch understanding the specific challenges of Zimbabwean schools — dual currency, EcoCash, RTGS, and all.
USD & ZWL Support
Both currencies fully supported across all transactions.
EcoCash & OneMoney
Integrated local mobile money payment methods.
All 10 Provinces
Province and district selection pre-loaded for Zimbabwe.
ZIM Curriculum
ECD, Grade 1-7, Form 1-6 — local class naming built in.
RTGS Transfers
Local bank transfer recording and reconciliation.
Local Support Team
Zimbabwe-based support who understand your challenges.
Visa Card
International credit & debit cards
Mastercard
Global payment network
EcoCash
Zimbabwe's #1 mobile money platform
OneMoney
NetOne mobile payment platform
RTGS / Bank
Local & USD bank payments
Cash Payments
Record walk-in cash payments
Transparent. Affordable. No Surprises.
Start free for 30 days. No credit card. No contracts. Cancel any time.
$12 / month
Perfect for schools up to 750 students
- Up to 750 students
- Unlimited invoices & payments
- AI insights & risk scoring
- Parent self-service portal
- Email notifications
- 8 fee categories (auto-created)
- 10 expense categories (auto-created)
- Academic year auto-setup
- Paynow payment gateway
- Email support
No credit card required
Custom pricing
For large schools and school groups — 750+ students
- Unlimited students
- Everything in Standard
- Multi-campus management
- Dedicated account manager
- Priority support (WhatsApp)
- Custom fee structures
- Advanced financial reports
- SLA guarantee
- On-site setup assistance
- Custom integrations
Custom quotes within 24 hours
All plans include a 30-day free trial with full features. No credit card required.
Your Data is Safe With Us
School financial data is sensitive. We treat it that way — with enterprise-grade security built into every layer.
TLS 1.3 Encryption
All data in transit is encrypted using the latest TLS 1.3 standard. No exceptions.
Daily Backups
Automated daily backups with 30-day retention. Your data is never at risk of loss.
Role-Based Access
Finance staff only see what they need. Strict permission controls across all roles.
Secure Cloud Hosting
Hosted on enterprise cloud infrastructure with 99.9% uptime SLA.
No Data Sharing
We never sell, share or expose your school data to any third party. Ever.
GDPR-Ready Privacy
Cookie consent, data deletion requests and privacy controls built into the platform.
Common Questions
Everything you need to know before getting started.
Ready to Transform
Your School Finance?
Join forward-thinking Zimbabwean schools that have reduced their fee arrears and streamlined their entire finance operation.