How It Works

Get your school up and running in minutes with our simple 9-step process

1

School Registration

Sign up in under 2 minutes with your school details. Choose your subscription plan and start your 30-day free trial—no credit card required.

  • Enter school name, email, and contact details
  • Choose your subscription plan
  • Instant admin account creation

Quick & Easy Setup

2

Setup Academic Structure

Configure your academic years, terms, levels (grades), and classes to match your school structure.

  • Create academic years (e.g., 2024, 2025)
  • Define terms (Term 1, 2, 3)
  • Add levels and classes

Flexible Structure

3

Add or Import Students

Add students manually one-by-one or import hundreds at once using our Excel/CSV bulk import feature.

  • Manual entry with full student details
  • Bulk CSV import with contacts
  • Automatic duplicate detection

Bulk Import Ready

4

Configure Fee Templates

Set up fee templates for different levels and terms. Define tuition, sports fees, library fees, and more.

  • Create fee categories
  • Build templates per level/term
  • Add discounts and charge rules

Flexible Billing

5

Generate Invoices

Create invoices for individual students or generate bulk invoices for entire classes, levels, or all students at once.

  • Single or bulk invoice generation
  • Preview before generating
  • Automatic duplicate prevention

Automated Billing

6

Send via WhatsApp

Send invoices and payment reminders directly to parents via WhatsApp—the #1 communication channel in Africa.

  • Bulk WhatsApp messaging
  • Works without parent accounts
  • Delivery tracking & logs

WhatsApp Integration

7

Parents Pay

Parents pay using multiple convenient methods: Cash, Bank Transfer, Mobile Money (EcoCash, OneMoney), or Paynow online.

  • Cash payments at school
  • Bank transfer & mobile money
  • Paynow online payments
  • Submit proof of payment

Multiple Payment Methods

8

Track Payments

Record payments, auto-allocate to invoices, generate receipts, and view real-time statements for every student.

  • Automatic payment allocation
  • Instant receipt generation
  • Real-time balance updates

Real-Time Tracking

9

AI Monitors Performance

Our AI engine analyzes payment patterns, predicts late payers, recommends collection strategies, and forecasts cash flow.

  • Predict which parents will pay late
  • Risk scoring for students
  • Collection strategy optimization
  • Cash flow forecasting

AI-Powered Insights

Ready to Get Started?

Join hundreds of schools managing finances smarter with AI-powered insights

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